Ulaanbaatar
"Paperless Government" Measure to Be Implemented to Digitalize Government Activities
Politics
Ulaanbaatar, September 11, 2024 /MONTSAME/. Minister of Mongolia and Head of the Cabinet Secretariat of Mongolia Uchral Nyamosor presented to the Cabinet Meeting the "Paperless Government" measure aimed at digitalizing government activities and increasing government productivity.
In this regard, Minister of Mongolia and Head of the Cabinet Secretariat of Mongolia Uchral Nyamosor, and Minister of Justice and Internal Affairs of Mongolia Altangerel Oyunsaikhan were instructed to create conditions for the electronic document exchange through the Official Document Management System for government members, governors at all levels, and state and local administrative organizations. Also, they were tasked with reducing unnecessary steps in government activities, improving the legal environment for electronic information exchange, developing drafts of laws, and discussing them at Cabinet meetings.
The Office of the State Productivity Committee conducted a survey on the stationery expenses incurred by the Mongolian ministries based on the 2023 budget performance, using numerical data obtained from https://shilen.gov.mn/. The average annual stationery expenditure of a single ministry was calculated to be MNT 44.1 million, with the total expenditure on stationery across 15 ministries amounting to MNT 662.3 million. Meanwhile, the total expenditure on postage, communication, and internet services for 14 ministries is MNT 574.2 million, with an average of MNT 41.0 million per ministry.
Additionally, according to the records management procedures of the ministries, it takes 1-3 days to review and formalize an official document, 1-2 days for delivery by post within Ulaanbaatar city, and 7 days for delivery to local areas.
In addition, citizens and legal entities can have their suggestions and requests resolved within 30 days, as mandated by law. However, public organizations often follow a multi-step process that can take 4-10 days before reaching the relevant official. This delay frequently results in unresolved requests within the 30-day deadline, necessitating extensions or even rejection. This inefficient process contributes to increased paperwork at each stage.
